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Revision of Proposal Formats

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Status: Start-Up Phase

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Template Feedback Opportunity

Micah Network needs all of you to say what you really think about the Formats and Guidelines for Proposals and Reporting. So whether you write proposals or receive proposals please can you, as soon as possible (deadline is Friday 2nd March 2012), answer the following two questions:

1. Please tells us at least 3 ways (ranked in order of importance) that the Micah templates have helpd in planning and monitoring projects?

2. If you could change 3 things in the Micah templates, what would they be?

Send your responses in an e-mail headed "Template Feedback" to: clare.crawford@tearfund.org by Friday 2nd March 2012.

If you want to give more details, that would be great!

 

Background

Micah Network Proposal Formats and Guidelines were jointly developed by a group of organisations from within our membership. The 18-month process culminated in the production of a number of resources:

  • Emergency Response Proposal Format
  • Emergency Response Proposal Guidelines
  • Proposal Format Template
  • Simplified Proposal Format Template
  • Proposal Guidelines
  • Report Format
  • Report Guidelines

These resources were launched in October 2006 and can be downloaded on the right of this page.

Members have greatly benefitted from the shared usage of these documents and they have become one of the most widely used resources available for members on the website.

However, over the 5 years of usage we have also learnt that we can improve these formats and guidelines, adjust them so as to meet a broader need both of the funding organisations and the partners using them.

Terms of Reference for Revision and Addition of Formats and Guidelines

Requests and suggestions have been raised over the last few months as to how we should be updating the formats and guidelines. These include:

  • Revision to cover needs from back donors, often institutional (e.g. ECHO, OFDA, DfID, SIDA)
  • Inclusion of transformational indicators so as to promote and prompt holistic planning, implementation and impact.
  • Inclusion of cross cutting concerns such as disability, child protection, environmental concerns, etc.
  • Budget format template and guidelines
  • Needs assessment guidelines and formats
  • Ensure burden on partners is not increased but simplified as far as possible
  • Ensure funding organisations (such as Integral Alliance members) fully commit to using Micah Network formats and guidelines so as to reduce multiple formats burdens on recipient partners.

Phased Approach

1.    Invite interest and participation through August Newsletter notification

2.    Collate responses and form task group to take forward initiative

3. Develop detailed survey for feedback about the templates from interested organisations around the world (survey responses were too few)

4. Use Forum and Wiki on Micah Network website as ameans to get wide input to limited questions on the templates.

5. Use feedback to re design templates and invite feedback using Micah Network website

6.  Final release date: September 2012 – at Global Consultation (production of CD ROM / hand book for all; access on web site.

Current Task Group who have volunteered as of February 2012:

  • Phil Lindsey – Development Effectiveness Officer, Tear Australia
  • Jannine Ebenso – Global Disability Advisor, The Leprosy Mission
  • Gladstone Worthington – Head of Finance, The Leprosy Mission
  • Clare Crawford – Partner Funding Manager, Tearfund UK
  • William Chua – Individual, Singapore
  • Jan Eyre – Integral Alliance
  • Andreas Jenny - Consultant, Germany

Updated:

Sheryl Haw

International Director

Micah Network

23rd February 2012